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We know you’re focused on summer camp at the moment, but the UMCRM Association wants to be sure that camp leaders are prepared for an important labor law change coming up in just a couple of weeks. Starting July 1, 2024, a new law from the U.S. Department of Labor will drastically alter overtime pay eligibility for salaried workers. The new rule raises the wage threshold for overtime exemption, which might affect your ministry. Ministries must prepare for these changes by evaluating their payroll procedures and modifying the wages of employees who fall below the new levels. 

Disclaimer: None of these resources should be construed as legal advice. Please seek legal employment counsel as needed.

Last week, the UMC’s General Council on Finance and Administration (GCFA) led a webinar and published a fact sheet helping to interpret the implications of the upcoming rule change.

View the GCFA Resources, including the June 5th webinar recording

This week, the American Camp Association (ACA) published an article addressing key wage issues for camps that provides camp-specific interpretation of the Seasonal and White Collar Exemptions. 

Read the ACA article, Compensating Camp Staff in 2024: Key Issues to Consider In Setting Your Pay Policies

Here are the facts you need to know: 

• The Fair Labor Standards Act (FLSA) applies to organizations with annual revenue of $500K+ (does not include donations & grants) OR if you engage in interstate commerce (if your campers and guests cross state lines, for example) – pretty much all camps do this. 

This is figured upon your 501c3 umbrella organization, so if your organization is part of your Annual Conference, that is the entity that will be considered.

• Camp/retreat ministries need to comply with federal minimum wage laws unless your state has a higher minimum wage that you must meet. 

• “Exempt employees” are not entitled to receive time-and-a-half pay for overtime. For everyone else, you must track actual time for hourly workers on a DAILY and WEEKLY basis (on paper or online is fine). They must be paid time-and-a-half for any hours worked over 40 in a work week. Paid time off does not count toward that calculation.

There are 3 tests for an employee to be considered “exempt”: Job Duties, Salary, and Pay Rate. All must be satisfied. 

1. Job Duties

• Executive: managing a department, supervising at least 2 full-time employees
• Administrative: not just job title, but duties listed in job description must be primarily office, non-manual work AND they make independent business decisions
• Professional: generally won’t apply for camp/retreats; mostly applies to doctors, lawyers, software developers

2. Salary: The employee is paid a guaranteed, unchanging weekly salary.

3. Pay Rate: Right now this minimum rate is $684/week. The updated rule we must be prepared for: On July 1, this threshold increases to $844. On January 1, 2025, it will be increased again to $1,128/week. Anyone who makes less will be reclassified as non-exempt, must track their time worked, and will be entitled to overtime pay over 40 hours.

Ministerial Exception: The employee doesn’t fall under FLSA protection. They do not need to be ordained clergy, but their job duties must be carefully analyzed. You would need to document this and consult an employment attorney. State laws may come into play, as well. Also consider labor justice – don’t try to use this to unfairly compensate people in ministry roles!

Camp Specifics (starts 27:08 in GCFA webinar recording)

• Most camps must comply with FLSA. Possible seasonal exemption: if you operate less than 7 months of the year OR if receipts from your camp’s 6 least-busy months equal no more than 33.3% of your camp’s 6 busiest months (based on previous calendar year). Those 6 months do not need to be consecutive. This calculation must be done every year to make sure your organization is continuing to meet the exemption requirements. 

View the Dept of Labor Seasonal Exemption fact sheet 

• A salaried worker CAN be classified as non-exempt. They need to track their hours and must be paid at least the equivalent of minimum wage (federal, or state if that is higher). They receive their regular salary unless they go over 40 hours, in which case they are entitled to overtime.

• If you have currently-exempt employees who will no longer meet the pay threshold and will be reclassified as non-exempt on July 1, then make sure that is communicated to them, they are set up for hours tracking, and they are trained in the new procedures. Do they know they cannot work off the clock? (They also cannot be considered an unpaid volunteer for the same duties they are normally paid for.) Will overtime require approval? (Note that you legally still do need to pay unapproved overtime). Review your personnel policies.

• Consider PTO policies and break requirements. Are those different for your exempt and non-exempt workers? What does your state require regarding breaks for hourly workers? FLSA says a true meal break is at least 20 minutes in duration.

• Housing and utilities are NOT considered part of the salary for threshold requirements. The exception is if a housing allowance is included on the worker’s paycheck.

• If you are knowingly misclassifying your employees, you are at risk of a charge or audit and liability for overtime back pay for up to 3 years.

• Part-time salaried employees are still protected by FLSA. 

The UMCRM Association engaged legal counsel in 2019 to create a white paper full of robust FLSA information for UMC Camp & Retreat leaders. GCFA encourages us to share this with Treasurers. 

View UMCRM FAQ White Paper - FLSA 2019

Still have questions? 

Join the UMCRM webinar

Contact Jessica by Sunday evening if you have a question you would like to see addressed in Monday's webinar.

The UMCRM Association had the joy of distributing $1.7 million in Ministry Impact Grants last year, funding 68 United Methodist camp/retreat ministry projects across the U.S. with a focus on future sustainability.

Learn more about the 2023 Ministry Impact Grants

UMCRM will be celebrating completed projects in this ongoing series until all of the 2023 grant recipients have been featured. Join us in giving thanks for the vision, hope, and expanded ministry reach represented in these stories. These updates will increase the safety and sustainability of these ministries, and the grant enabled the completion of the type of projects that can often be challenging to fund.

Aldersgate (NY) – Lodge Maintenance

The leadership at Aldersgate Camp & Retreat Center had been hoping to find funding for years for this long-overdue project. The grant enabled a needed and welcome facelift for the lodge which serves as the main gathering space and focal point of the site in all seasons. The project included painting of the exterior of Aldersgate Lodge, staining of the decks and boardwalks, new paint on all of the entry doors, and caulking the windows of the summer dining hall. The fresh look brings life to the site and has sparked interest from donors to become involved in ongoing upkeep of the property. The hub of Aldersgate was in great shape for the Aldersgate Day of Service, Open House, and its 75th anniversary party, and it’s ready for many more seasons of Singing on the Porch.

Beersheba Springs (TN) – Quad Playground Rebuild

The playground at Beersheba Springs Assembly is not only a safe and fun environment for our kids to play and grow, but is also a vibrant gathering place for the entire Assembly community. It symbolizes hope and a bright future, bringing joy to those who use it and sharing God’s love through play. The project included removal of the old playground and large cement pad, followed by construction of a deck with a tree in the center, providing shade and allowing children to essentially be "in the tree" where they can experience the tree canopy along with resident insects and birds. The tree deck/playground includes a slide, mini climbing wall, and a rope ladder along with rubber mulch for impact falls. For toddlers and younger children, an area including a wooden boat, musical fence, pebble harp, and hank drum includes two arbor swings for caregivers to sway with infants. Additional trees planted around the play area provide shade and a hammock area. The Gaga pit was moved closer to the play area, a new cement pad poured for pickleball, basketball, and other activities, and a grassy area set up for volleyball. The new playground will require only minor annual care as it serves guests and community for years to come. The Assembly leadership reported that this was a rewarding first success story for them in implementing a matching grant. They felt the experience of managing this grant helped them gain valuable skills to run a successful fundraising campaign, an added benefit for the ministry’s future.

Butman Camp (TX) – Kitchen Upgrades

The 68-year-old kitchen at Butman Camp was past due for a renovation. The grant funds supported the removal of ancient vinyl floor tiles in the kitchen, replacing them with a non-slip ceramic tile. The stained and crumbling ceiling tiles were replaced with new fire-resistant and washable ceiling tiles and insulation. These changes improved not only the aesthetics of the kitchen, but also made it safer, especially during high-traffic times. This process began a larger undertaking of renovating the whole kitchen and dining space to fully equip it for its next 68 years of service to Butman campers, guests, and staff.

Camp Tanako (AR) – Mattress Replacement

Are mattresses supposed to last 30 years? The situation at Camp Tanako had moved beyond just a normal wear-and-tear issue to a serious “must-have” need. Replacing all of the camp’s mattresses improves peace of mind for camper parents and makes all of the bunks more appealing for prospective guest groups, not to mention providing a better night’s sleep for all who visit Tanako. It is a monumental task to deliver and install 135 mattresses, but a team of volunteers helped to make it happen. The old ones were donated to local shelters for an eco-friendly, repurposed final chapter.

Circle J Ranch (WY) – Dorm Upgrades

Grant funds provided upgrades to Avery Dorm by replacing four old windows with new vinyl windows, retiring a rusty water heater and inefficient furnace, and installing a new, ADA-compliant 36-inch wide entry door and storm door. Some extra savings on the purchase of the windows helped to stretch this gift to also repair a leaky water valve and replace several furnace ducts, and to make similar upgrades in Ramsey Dorm. These improvements are helping to extend the length of Circle J’s guest season as well as making the facilities more accessible. The leadership observed that there are very few grants available to provide for ongoing maintenance needs for existing church camp facilities, so the UMCRM Ministry Impact Grant is unique and especially appreciated.

Rockfish (NC) – Lodge Flooring Replacement

“The Point” Worship and Conference Center at Rockfish is the camp’s most-utilized space and a hub of activity right on the lake. Its historic flooring formerly featured unfinished concrete partially covered with carpet remnants. Thanks to this grant, beautiful 25-year, luxury commercial-grade vinyl flooring was installed wall-to-wall, with a center space of versatile, wear-resistant carpet squares. The space was further enhanced with an audiovisual booth and sound-dampening measures. The flooring upgrades have enabled more dynamic use of the main room, as guest groups can now opt to orient the “front” of the room toward the lakefront view. The beautification of this special space shows hospitality and care to all of the ministry’s campers and guests and has been extremely well-received by groups hosting reunions, weddings, and other significant events. Praise God for enhanced safety, improved guest experience, and new ministry opportunities.

As I walked up to the doors of a Global Methodist Church, getting ready to meet with an old clergy friend and colleague from my time with the Western PA Conference, I couldn’t help but reflect on the recent changes within our denomination. The formation of the Global Methodist Church (GMC) and the departure of many theologically conservative congregations like this one from the United Methodist Church (UMC) have undeniably altered our landscape. But amidst these changes, I held a sense of anticipation and hope for the opportunities that lay ahead.

Seeing my friend walking down the hall, we greeted each other with the warmth and familiarity that comes from years of shared ministry. Sitting in the soft chairs of his office, we delved into the heart of the matter—the transitions that had taken place and how they were affecting our respective ministries. He spoke candidly about his congregation’s journey to the GMC and the journey of other congregations like his. One reflection stood out to me the most: He shared of deep-seated fears among some GMC leaders about being excluded from the United Methodist camps that they had cherished for decades.

As he shared, a story unfolded—a story of disconnection, but also of the potential for reconnection. He told me about Heather Withrow, the President of Jumonville (PA), who had reached out to him with a simple but powerful message: “You and your church members are still welcome and wanted here. You are still part of the Jumonville family.” This gesture of inclusion resonated deeply with him and his congregation. It was a beacon of hope in a time of uncertainty.

Inspired by Heather’s example, I realized that we as camp and retreat leaders have the unique opportunity to build bridges and foster relationships with those who have transitioned to the GMC. Our camps aspire to be places of unity, healing, and growth. Now, more than ever, we have an opportunity to extend that mission to all camper families, guests, and supporters, regardless of their denominational affiliation.

I encourage each of our United Methodist Camp and Retreat Ministry organizations to consider these steps toward strengthening relationships:

1. Open Communication: Just like Heather’s call to my friend, reaching out to GMC congregations in your area can have a profound impact. Let them know they are still valued and welcome in our camps. Assure them that the essence of our camp and retreat experiences remains unchanged. We can proactively communicate within staff cultures, in outreach with parents and camp families, and with campers and guests.
2. Empathy and Understanding: In our conversation, my friend emphasized the importance of approaching these discussions with empathy and a genuine desire to understand. By listening to their concerns and experiences, we can foster mutual respect and constructive dialogue.
3. Reiterating Our Mission: We discussed how our camp and retreat mission of providing transformative experiences in God’s Creation has remained steadfast. The spiritual growth, community building, and discipleship that our camps offer are as relevant and vital now as they have ever been.
4. Continuing Fundraising Efforts: My friend also mentioned the importance of continuing our fundraising asks with GMC churches. This shows that they are still a crucial part of our ministry’s fabric. While we should be sensitive to their financial realities post-disaffiliation, maintaining these asks demonstrates respect for their ongoing support and involvement. Camp/retreat ministries may need to create new systems and pathways for churches to provide financially for the ministries that are important to them. 

Our camps can serve as models of true inclusion and unity, embodying the love and grace that Christ calls us to. By fostering environments where empathy, respect, and understanding flourish, we can bridge the divide between the UMC and the GMC. Camps and retreats are often places of wide welcome where different kinds of people can practice Christian community, and we will do our best to remain those kinds of places. As our UMC General Conference and local Annual Conferences navigate a new post-disaffiliation church, perhaps the kind of inclusion and welcome that we practice regularly at camp can set an example for the broader faith community. Maybe our skills of navigating differences with love can help the church move into a hopeful future. 

As my friend and I concluded our conversation, I felt a renewed sense of purpose. Our discussion was not just a meeting of old colleagues; it was a reaffirmation of our shared mission. We are called to be intentional bridge-builders, reaching out with open hearts and open minds to strengthen our relationships with all those who seek the transformative experiences that our camps and retreat centers offer.

Together, we can model a faith that transcends divisions and embodies the unity and love that Christ exemplified. Let us commit to this journey of connection, ensuring that our camps remain holy spaces where everyone feels welcome and valued.

Jessica Gamaché has led UMCRM as the Association's first and only Director since 2019. Having grown up as a camper, Jessica first came to United Methodist camping leadership as Assistant Site Manager and Nature Resource Guide at Wesley Forest in Central PA. As Camping and Retreat Ministries Coordinator in the Western PA Annual Conference for eight years, she championed camping ministries in the local church, Conference, and beyond. She served 7 years on the UMCRM Board of Directors before stepping into her current role. Jessica and spouse Heath are parents to Skye and Leland. You will most often find her on Zoom or on the phone, surrounded by sticky notes in her home office in Pittsburgh, PA.

The UMCRM Association had the joy of distributing $1.7 million in Ministry Impact Grants last year, funding 68 United Methodist camp/retreat ministry projects across the U.S. with a focus on future sustainability. 

Learn more about the 2023 Ministry Impact Grants

We continue to receive reports of completed projects and we celebrate the hope and expanded ministry reach represented in these stories. Congratulations to these centers that successfully accomplished their grant-funded projects. These updates increase the safety and sustainability of the ministries. 

Pine Creek (IN) - Bathroom Renovation

The volunteer team that worked on this project bonded into a cohesive group that will continue to work together on future projects. They gutted two “gang style” bathrooms in the camp’s 60-year-old, most frequently used building and remodeled it to provide eight individual upgraded bathrooms, each with a sink, commode, and shower. The space is now so much more aesthetically pleasing and easy to operate and maintain. Guest groups are thrilled with the upgrade. According to one patron, Pine Creek now has "some of the best bathrooms in the ministry"! 

Blue Lake Camp (AL) - Insulation Replacement

Blue Lake’s largest and most used gymnasium had an original ceiling of hung insulation that was torn, falling, and allowing moisture to make it into the building. The grant enabled replacement of the old insulation with a spray foam insulation, enhancing the building’s appearance, solving moisture issues, and decreasing the energy needed to heat and cool this building. 

Camp Lake Stephens (MS) - Pool Pavilion and Bathrooms

The new open-air pavilion with bathrooms opens up countless opportunities to utilize the pool and recreation area at Camp Lake Stephens in new ways. It also helps address three of the biggest limitations at the camp: lack of public bathrooms, limited protected space from heat / weather, and very few flat spaces. Camp Lake Stephens achieved the project’s goals for functionality and safety while including features that reflect the camp’s Creation Care values: All LED lighting and on-demand electric water heaters will draw very little power. And areas around the pavilion that will not be able to be mowed have been reseeded with native grasses in order to help stabilize the soil and help the space better blend in with the natural beauty of the site. 

At The Lake Ministries (Western PA) - Boat Engine Installation 

Last summer, diesel mechanic technicians installed a new engine/transmission, keel coolers, and a new propeller for the “JoAnn M”, the boat that is home to At The Lake Ministries. The new powertrain allows for a quieter environment for guests aboard the Passenger Vessel JoAnn M. Additionally, concerns about reliability and major repairs anticipated on the 44-year-old engine and transmission have been replaced with the confidence provided by the new equipment. This investment assures that At The Lake Ministries may reliably host many charters serving those with disabilities and special needs, for decades to come.

Camp Uskichitto (LA) - Septic System Replacement

“No future is quite as uncertain as one with unflushable toilets.” Without this generous grant, Camp Uskichitto had experienced a sudden, dire system failure that jeopardized the future of the camp. Now every flush at camp is yet another echo of loving strangers saying, 'We are with you! Keep spreading that Gospel.' The new, comprehensive and modern septic system replaced three antiquated systems to serve campers, staff, and guests in the entire south side of the campus. This gift to a small camp they’d likely never heard of, in a town they didn't know existed, to fix a septic system the grantors will likely never see, was a sign to Camp Uskichitto that Someone is looking out for their little camp. Thanks be to God.

In the heart of Alabama, amidst the rustic charm of Camp McDowell, leaders from various denominational backgrounds converged for the annual Outdoor Ministries Connection (OMC) Council retreat. OMC is a consortium of mainline denominational camp and retreat associations including Episcopal Conference Centers and Camps (ECCC), Lutheran Outdoor Ministries (LOM), Presbyterian Camps & Conference Center Association (PCCCA), Outdoor Ministry Institute of the United Church of Canada (OMI-UCC), Outdoor Ministry Association of the United Church of Christ (OMA-UCC), and United Methodist Camp and Retreat Ministries (UMCRM). Ten representatives from these organizations met for a visioning and planning process to organize collaborative ecumenical opportunities in the coming year and beyond.

The OMC Council, comprised of the Executive Directors and Board Chairs (or their representatives) from the participating associations, convened from April 22nd to the 25th to deliberate, strategize, and dream bigger for the future of outdoor ministries. The UMCRM Association was represented by Director Jessica Gamaché and Board Chair Dail Ballard.

The retreat kicked off with updates, each organization sharing the triumphs and challenges of their ministry over the past year. The core work of the event, though, lay in four primary initiatives aimed at strengthening the collective impact of OMC. Here are some highlights from those conversations:

Mission and Vision:

• The Council approved the final versions of OMC's mission and vision statements solidifying their commitment to the work of OMC.

• The mission of OMC is to provide opportunities for collaborative ecumenical relationships and endeavors among groups representing denominational outdoor ministries.

• OMC’s vision is to be a platform for cooperative work between the representative bodies of outdoor ministries throughout Christian denominations in the United States and Canada.  We dream bigger and braver to create a greater impact for all outdoor ministries.

Collaborative Initiatives:

• The Council set a vision for several exciting new and existing ventures:

• • Sustainable Pathways Event: Exploring synergies with the ACF fundraising conference to amplify educational opportunities for Executive Directors.

  • Interim Director Training: Paving the way for another transformative training event in 2025, nurturing future interim leaders in outdoor ministries.

  • The OMC Great Gathering: Plans are in progress for November 9-13, 2025—a momentous occasion where minds will converge, ideas will flourish, and bonds will strengthen.

  • Regional Gatherings: Anticipate the inaugural ecumenical regional OMC gathering in 2026, set to unfold in the northeastern part of the continent, fostering connections and camaraderie.

Organizational Infrastructure:

• The Council reviewed, amended, and finalized draft versions of organizational by-laws and financial control policies, laying a sturdy foundation for OMC's operational framework.

Incorporation Journey:

• The Council committed to propelling OMC forward on the path to incorporation as a nonprofit entity. By March 2025, legal expertise will be engaged to navigate this pivotal milestone.

As the retreat wrapped up, the flame of collaboration blazed on. The Council plans to regather via Zoom this fall, guaranteeing that the energy sparked at Camp McDowell continues throughout the year.

With a collective vision and shared goals, the 2024 OMC Council Retreat is a testament to unity's power. Through their unwavering commitment to collaboration, these leaders have laid the groundwork for a vibrant future in denominational outdoor ministries— where differences are bridged by common purpose and outdoor spaces become inclusive sanctuaries for all.

All photo credits: Dall Ballard

The UMCRM Association had the joy of distributing $1.7 million in Ministry Impact Grants last year, funding 68 United Methodist camp/retreat ministry projects across the U.S. with a focus on future sustainability.

Learn more about the 2023 Ministry Impact Grants

UMCRM continues to receive reports of completed projects and we are eager to celebrate the vision, hope, and expanded ministry reach represented in these stories. Congratulations to these centers that successfully accomplished their grant-funded projects. 

Camp Lakewood (IN) - Climbing Tower

The grant funded construction of a 45 foot climbing tower complete with a platform at the top. It is designed with four climbing lanes, ranging from easy (even the youngest campers could make it up) to challenging (giving experienced retreat guests a run for their money!) The goal of the project was to add an attractional activity that would help to promote camp and give both new and returning campers an exciting element to grow physically, spiritually, and mentally. Before the tower had even been used by guest groups, it was already accompanied by God’s blessing. One of the five core volunteers who constructed all of the vertical climbing faces had attended a local church for a while but never felt a call to get connected or care. When invited to be part of the building team, he felt a push from the Lord and said “yes.” His involvement in this team effort has helped him to engage in discipleship in new ways. The biggest challenge of the project turned out to be a massive blessing, as well. The original company hired to set the telephone poles eventually completely cut off all communication, ghosting them and frustratingly stalling the project. When the camp turned to the local power company for help, they assisted in securing a new (and much praised) location, date and time for the work. When they received the bill for setting the poles they were blown away to find that it totaled just half the cost the original company had quoted!

Camp Lodestar (Cal-Nevada) - “Ministry In The Trees” Ropes Course

The High Ropes course at Camp Lodestar had been destroyed by a combination of insect infestation, drought, and high winds. The camp received a 2022 grant to begin to rebuild this program area, and this 2023 grant added a new element, the Golden Gate. In this challenge, two teams of folks on the ground must work together to assist the climber in balance. The course is a popular feature to bring in new campers and guest groups. The high ropes elements allow many campers to experience a sense of accomplishment, to learn group encouragement and success, as well as see the world around them from a different, very high, point of view.

Lake Okoboji (IA) - Low Ropes Challenge Course

Lake Okoboji has been making strides in connecting with local groups to get more people out to camp. The new 11-element low ropes course is an easy way to bring in church youth groups, school groups, and businesses to visit and experience time together for learning and growth. The challenge course will once again be a regular feature of the summer camp program progression; a wonderful asset since the old challenge course was phased out in 2012. The course provides powerful ways to explore overcoming challenges and difficulties by having faith, putting trust in Christ, and finding support in each other. Isaiah 41:10 says, “...fear not, for I am with you; be not dismayed, for I am your God; I will strengthen you, I will help you, I will uphold you with my righteous right hand.” Campers and guests experience what it looks and feels like to face fear and to trust during challenges in life and on the course.

Mount Eagle - Intern Tiny House

Mount Eagle has been laying the groundwork to start an internship program. Housing was the main roadblock to even consider this type of program and a barrier to hiring additional staff as the ministry grows. Grant funding enabled the purchase of a shed shell and construction (by NOMADS and other volunteers) of a fully functional, cozy tiny house that will accommodate a summer intern. The house will also be available  for second-season volunteers and solitude retreats at Mount Eagle. The new lodging enables vision for the intern program to move forward and new ministry opportunities to become possible.

Quinipet (NY) - Otterbein Building Roof

As with many camps, Quinipet is an aging facility operating with limited funds. Protecting a building starts with a good roof, and the historic Otterbein building badly needed a new one. The new asphalt shingled roof is the first step in renovating this historic structure, which will increase the camp's capacity to house interns and pastors on retreat. The sparkling new roof has inspired donations and fresh energy for the next phase of the restoration. 

Watch for more Ministry Impact Grant reports in the coming weeks and months as we feature all of the amazing projects made possible through the 2023 grants. 

Dr. Laura Blaisdell and Dr. Tracey Gaslin of the Alliance For Camp Health (ACH) hosted an educational webinar on April 12th for camp leaders and wellness staff.  What are our need-to-knows as we approach the summer camp season? 

The full recording of the session is available HERE

Access the slide deck from the session HERE

Camps are encouraged to share this information with your summer health staff and volunteers. There are also considerations for Directors and Program Directors as you seek to promote optimum wellness among your staff and whole camp community. 

A few takeaways: 

Screening Questions: Intake upon the camper's arrival needs to include questions about how they're feeling today, possible infectious disease exposures, and recent international travel. If you have volunteers who come in for a day or the week, you will want to ask similar screening questions and have a plan for what you'll do if someone shows up feeling unwell.

Measles! The U.S. is seeing an outbreak. It is highly contagious, so if someone is presenting symptoms such as the characteristic rash, a "wait-and-see" approach is NOT sufficient. Be sure international staff are vaccinated as they are most vulnerable. Cases must be reported to public health. Have health center staff brush up on diagnostic criteria since they may not have seen it in real life due to herd immunity from the vaccine. 

COVID: The highest number of cases at camp happened in summer 2023. The strategies we learned during the pandemic still work (and most are helpful in preventing many kinds of illness, not just COVID): vaccines, hand hygiene, ventilation & staying outside, isolate people with symptoms, mask and distance to prevent spread when exposed, strategically utilize testing.

Define "up-to-date" for COVID vax? To be considered fully-vaccinated this summer, a person needs to have received one COVID shot since fall of 2023.

Are we stocking COVID tests? Most camps will opt not to, as access to free and low-cost tests is no longer widely available. Campers who need to be tested may need to visit an urgent care clinic or their family physician.

Communicable Disease Plan: Make sure your camp has one. Review to make sure it is current for this season. 

STIs (Sexually Transmitted Infections): Be aware -- several infectious strains are on the rise nationally. Church camp staff are not immune.

Health forms: Be prepared to act on information that you learn from health forms. For example, if a camper has not been vaccinated for measles, will you permit them to join your camp community this week? Camps could be held liable if they had access to health information that they did not utilize in decision-making.

Find more great camp health resources including a pocket guide on MESH (Mental, Emotional, and Social Health), resources on ticks, medication management, and so much more on the ACH website.

Coming up: 

• Medication Management At Camp - Friday, May 10th, 10:00 am PT / 1:00pm ET. Free. Learn more & register

Since 2017, the Solomon Cramer Fund has been sending young people to camp by granting scholarship funds to United Methodist conference camp/retreat ministries. Through these grants, camps have developed innovative programs that reach new people in new places, widening the circle of leadership and campership.

The UMCRM Association is pleased to announce the recipients of 2024 Solomon Cramer Grant awards: 

• At The Lake Ministries (Western PA) - Lake rides and fishing charters for those with disabilities and special needs

• Camp Shine (Cal-Pac) - Serving campers on the autism spectrum who would not otherwise attend summer camp

• Camp Connect (South GA) - Counselor-in-Training program

• New Covenant Impact Camp at Lakewood (IN) - Serving under-resourced campers from southeast Fort Wayne

• Creation Vacation at Camp Magruder (OR-ID) - Serving families facing housing insecurity who would not otherwise have an opportunity for vacation

• Camp Norwesca (Great Plains) - Empowering underprivileged youth and fostering developing leaders through Leaders In Training, Junior Counselor Program, and Summer Camp Scholarships

• City Kids to Campers at Camp Tanako (AR) - Providing an outdoor camp experience for minority urban day campers

• Camp Tekoa (Western NC) - Racial Equity Scholarships - Camperships for rising leaders from Korean and historically African American churches

• Camp Wesley Woods (TN) - Reaching the Unchurched - Expanding campership access to campers with financial need who do not have a church home

• The Hope Project at Indicoso, Rivervale, and Pine Creek Camps (IN) - Serving under-resourced campers from East Indianapolis

• HOPE Camp at Jumonville (Western PA) - Serving at-risk youth with financial need

• Ozark Mission Project Week at Mount Eagle Retreat Center (AR) - Subsidizing home repair mission week partnership with youth from Arkansas and Texas

• Camp Days at Mount Shepherd (Western NC) - Asheboro Housing Authority partnership - Camperships and transportation for urban day campers who otherwise could not afford a camp experience

• Ozark Mission Project (AR) - Leadership Academy - Developing leaders among international students from universities in Arkansas through training and mission service

• L.E.A.D. at Pecometh (MD, Pen-Del) - Developing leaders among underprivileged urban campers of color

• Open Arms Initiative at Pocono Plateau (Eastern PA) - Providing camperships,  transportation, supplies,  and leadership support for urban campers with financial need

• Minority & Accessibility Initiative at Warren Willis Camp (FL) - Providing a summer camp experience for campers from underserved minority groups and funding a worship ministry leader skilled in ASL

• Camp Hope at West River Center (Balt-Wash) - Providing a camp experience to children who have a family member incarcerated in the Baltimore/ Washington DC area

The UMCRM Association had the joy of distributing $1.7 million in Ministry Impact Grants last year, funding 68 United Methodist camp/retreat ministry projects across the U.S. with a focus on future sustainability.

Learn more about the 2023 Ministry Impact Grants

We continue to receive reports of completed projects and want to celebrate the vision, hope, and expanded ministry reach represented in these stories. Congratulations to these centers that successfully accomplished their grant-funded projects. These wonderful updates will greatly increase the safety and sustainability of these ministries. 

Camp Asbury (East OH Conference) - Fundraising Consulting

The camp engaged GSB Fundraising as consultants to implement an annual fund strategy with a goal for a budget comprised of 30-40% of donors. GSB trained leaders in the DonorArc strategy, guiding them in creating newsletters, social media materials, and a year-end appeal. GSB also worked with them to create an Alumni Association that has just begun meeting and strategizing. They added new Camp Sunday methods and revamped their social media presence, website, and email outreach. Camp Asbury is already seeing results, including a slow but steady increase in gifts from donors and increased engagement from members of the camp community who are eager to share the impact that camp has had on them. They have also seen increases in social media traffic and earlier camp registrations. There is fresh energy for investing in Camp Asbury’s future sustainability that is moving and encouraging!

Camp Istrouma (Louisiana) - Nurse’s Cabin

For years, Camp Istrouma hoped someday to build an infirmary. The grant funding enabled them to achieve this dream in less than a year, centralizing health care for camp, creating space for efficient, up-to-date, and organized operations, and providing an appealing place for volunteer nurses to stay on site. 

Ocean Park Camp and Retreat Center (WA, Pacific Northwest Conference) - Cabin Furniture

This grant was a a gift from heaven! Ordinarily it would take a long time to raise funds for these wonderful upgrades. The former triple-stacked bunks were from a World War II era naval base – creaky and unattractive. The summer campers and outdoor school students are going to be so thrilled, and the more comfortable sleeping areas will make the site more appealing to adult guests, too. With added storage for camper gear, they can now shelve their belongings rather than shoving them under the beds (and all over the floor). The church men’s group that volunteered to do the assembly has become a regular ministry partner and will be great collaborators on future projects!

Wesley Woods (TN, Holston Conference) - Security System

Camping ministry seeks to equip campers to become disciples and disciple-makers, ready to help transform the world for Christ. An important factor necessary to be able to achieve these impacts is a setting of safety and security. The new security gate has mitigated about 80 percent of the security needs at Wesley Woods. The system has an integrated camera, call buttons, remote access, and a logging system that increases its effectiveness. The gate has eased concerns of the camp staff and board, camper parents and guardians, helping to support Wesley Woods’ value of safety and the camp's positive public perception.

Shoal Creek (Arkansas) - Cabin Renovation

Shoal Creek Camp is a small rustic camp in Arkansas and the summer heat is often over 100 degrees. The site had six cabins with air conditioning and this grant allowed them to make that number seven! The updated cabin with heat and air increases the number of campers they can serve. Director Renee Henson says “I have stayed many nights in this very cabin, sweating and sweating, wishing I could fall asleep in the heat.” This 50-plus year old cabin now has heat, air conditioning, new windows, updated electrical systems, better doors and insulation. The increased capacity enables larger groups to retreat at camp year-round, expanding ministry opportunities.

Watch for more Ministry Impact Grant reports in the coming weeks and months as we feature all of the amazing projects made possible through the 2023 grants. 

As we gear up for another exciting summer filled with laughter, learning, and growth, it's crucial to ensure that our camps are inclusive and welcoming to all campers. In a notable study conducted by Devine, Piatt, and Dawson (2015), the impact of a disability-specific camp on social acceptance and quality of life for youth with hearing impairments was examined. The findings revealed the significant role that these camps play in fostering social acceptance and enhancing the overall quality of life for campers with disabilities. While this research focused on campers with hearing impairments, the wisdom uncovered in this research can be applied to the wide scope of our campers with disabilities. 

Link to Research Study

This research study by leaders of Bradford Woods Camp, part of Indiana University, underscores the transformative impact of disability-specific camps on youth with hearing impairments. These camps serve as nurturing environments where campers find a sense of community, understanding, and acceptance, fostering a profound sense of belonging. Within this supportive context, campers have the opportunity to develop essential life skills, including communication, teamwork, and leadership. Through engaging activities and interactions, campers are empowered to thrive, not only within the camp environment, but also in various social settings beyond their camp experience. The research also emphasizes the importance of the positive and inclusive atmosphere cultivated within these camps, enabling campers to freely express themselves, thereby enhancing their self-confidence and self-esteem. The camp experiences play a pivotal role in fostering meaningful peer relationships and connections among campers, promoting social integration well beyond the confines of the camp setting.

Inspired by the empowering insights uncovered in the research, we have the opportunity to bring intentionality to the culture of inclusivity and compassion. As United Methodist Camp and Retreat leaders who host campers with hearing impairments or other disabilities, we can make a significant impact by considering the following strategies to foster a space of warmth, acceptance, and belonging within our ministries.

1. Staff Training: Offer thorough training sessions for camp staff to equip them with the skills and knowledge needed to understand and support campers with various disabilities. This training should encompass fundamental communication methods, effective strategies for interaction, and sensitivity training to ensure inclusivity and accommodation for all campers.
2. Accessible Facilities: Ensure that camp facilities are accessible to campers with hearing impairments. This may involve installing visual alarms, providing captioning for videos, and utilizing assistive listening devices. Consider other accessibility adaptations and infrastructure updates.
3. Communication Plan: Implement a clear communication plan that includes visual aids, written instructions, and designated interpreters or sign language interpreters for activities and announcements.
4. Buddy System: Pair campers with peer buddies who can assist them in navigating the camp environment and facilitate communication when needed.
5. Peer Education: Encourage peer campers to learn basic sign language and foster a culture of acceptance and inclusion among all campers.
6. Inclusive Activities: Design camp activities that are inclusive and accessible to campers with varying abilities, ensuring everyone can participate and contribute.
7. Feedback Mechanism: Establish a feedback mechanism where campers with disabilities can express their needs and concerns, ensuring continuous improvement in the camp's inclusivity efforts.

Let's embark on this journey together, embracing diversity and celebrating the unique strengths of every camper who walks through our gates. Together, we can make a difference and create a lasting impact in the lives of all who join us this summer.